Wednesday, June 03, 2015

GMail : Find and Delete Older/Larger/attachment Mail

Step 1: Find messages to delete

To find messages that you’re willing to part with, try using an advanced search. In Gmail, click the down arrow in the search box and enter some words you’d like to search for.

Gmail Search Box

Here are a few examples to get you started:

Operator Example Meaning
larger: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.
has:attachment from:david  has:attachment Messages from David that have an attachment.
filename: filename:jpg Messages that have JPG image attachments. 
older: older:2010/01/01 Messages sent before January 1, 2010 (using the date format yyyy/mm/dd.

Step 2: Select messages and send to Trash

  1. Open messages individually or select multiple messages using the checkboxes. Send messages to Trash using the Delete button.
  2. Gmail Delete icon
  3. If you find a group of messages that you want to send to Trash all at once, follow these steps:
  4. Check the box in the Select button to select all messages, or use the down arrow for more options.
  5. Click Select all conversations that match this search directly above the message list.
  6. Use the Delete button Trashcan icon to send all selected messages to Trash.

Step 3: Permanently delete from trash

If you delete a message from Trash, you can't get it back. Messages in Trash will be permanently deleted after 30 days, but you can permanently delete them yourself to free up space.

First, open your Trash folder:

  • Hover over the list on the left side of your Gmail (where “Sent Mail” and “Drafts” are listed).
  • Click More  at the bottom of your label list (you may need to scroll down).
  • Click Trash.
  • Next, carefully review your messages. If you see a message that you don’t want to delete, select the message and use the Move to button to move it to your Inbox or one of your other labels.

Gmail Move to icon

Finally, you can delete messages individually using the Delete forever button, or all messages at once using the Empty Trash now link directly above the message list.

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