Wednesday, January 13, 2016

Despatch Module article fetching error and solution

While fetching articles from Postman Module in Desptach module it shows an error message as 

Incorrect syntax near 'Bapon'.


Do the following modifications
Despatch --> Supervisor --> Master --> Bag Type --> Modify/View, 
if speed bag is not required then, select Speed Bag from Bag Type and deselect all the select article types and click on modify button.

Constitution of an Empowered Committee of Secretaries to process the recommendations of the 7th Central Pay Commission

Constitution of an Empowered Committee of Secretaries to process the recommendations of the 7th Central Pay Commission 

The Union Cabinet, chaired by the Prime Minister Shri Narendra Modi, has given its approval for setting up an Empowered Committee of Secretaries under the Chairmanship of Cabinet Secretary, in order to process the recommendations of 7th Central Pay Commission (CPC) in an overall perspective. 

The Empowered Committee of Secretaries will function as a Screening Committee to process the recommendations with regard to all relevant factors of the 7th CPC in an expeditious detailed and holistic fashion.

PoT Intimation for Generating Intiamtion Slip VPL /VPP /BPCOD /EPCOD

Download Revised intimation Tool dated 12.01.2016

Revised Version of PoT Intimation Tool is available in PoTools shortly. Please do subscribe with PoTools using below link to get latest updates in your inbox.

Enter Your email ID: 

Download revised version using below link

If you are already subscribed just ignore it.

Negative List Updated upto 30.09.2015 dated 12.01.2016

Negative List Updated 12.01.2016

  1. The file 'NL_20150930.exe' should be copied to DBAnalyzer folder and executed after completion of day's transactions. This will update the negative list in Sanchay Post upto 30/09/2015.
  2. In addition to Negative List, updations relating to PINCODE details are also done in the database. Hence, execution of this patch will take longer than the usual updation time. System Administrators should ensure that the server is not switched off till successful execution of the patch.
  3. To confirm updation, use 'DBAnalyzer >> Database Discrepancies >> NSC >> Details of negative list updation' option.

Download Negative List 

The above file size is about 7.5 MB has been compressed into smaller size (about 535KB)and uploaded in Google Drive for easy Access. The same will download using the below mentioned PoTools Link.


Most of the Central Government employees work in the low ranking Group 'C' positions. They serve in Central Government's Defence, railways and  Health Departments. They are often required to work in night shifts. Even officials work in night shifts but their numbers are very less.

The production targets fixed by the ministries can never be reached without night shifts. To such an extent, night shifts have become essential these days.
Night shift is calculated from 10:00 pm to 6:00 am of the next day.
For every hour of night shift, 10 minutes of the salary of day duty is gained. Therefore, if one works for a six hours night shift, he will get 6x10=60 minutes, that is an hour of extra salary.

The 7th Pay Commission has not recommended any changes to NDA. If it had added at least 5 minutes extra for every hour of night shift, all the employees would have been greatly delighted.

Only when the 7th CPC is implemented the stand of the employees regarding NDA will be known.

 It has recommended that the night shift calculation that was used in the Railways have to be changed and suggested a same method of calculation to be used in all the Central Government departments; it had also said that allowance should be given based on the employees' level 

Irrespective of the allowances paid, the loss that the night shift employees incur can never be compensated. The employees lose their good night's sleep and sacrifice themselves to their service.

Night sleep is essential for proper functioning of all parts of the body including the brain. Those who do not sleep at night cannot work properly during the day.

The chances of such employees getting affected by heart diseases increase. There are chances for their body's immunity to come down.

Mostly, such people will suffer from indigestion,constipation and stomach ulcer . Medical research tell us that employees who work in alternating day and night shifts are more susceptible to diabetes than those who work only in day shifts.

 Melatonin hormone secrete only during the night(Dark surrounding) The time between sunrise and sunset is meant for working.

This practice which has been followed for thousands of years has come down to us through our ancestors as a work culture.

 Even the opening of buds during the day represents a similar act. Nightshift is discovered by humans as a by-product of industrial revolution. It works against nature to increase production.

Night is meant for rest and sleep. When we change this, our bodies struggle to keep up. Many diseases result are produced in the body due to the non-secretion of Melatonin. 

If the Night Duty Allowance had been slightly increased for employees who work night shifts that are fraught with such difficulties, it would have been a welcome change.

If the Central Government and the federations focus on NDA issue and try to increase it in the recommendations which are going to be implemented from 1/1/16, all the night duty employees will be very grateful.

The unions which raised their voices demanding changes in the pay commission's recommendations should also request to being in suitable changes in NDA.

NDA is not like working and being paid. Night shift is sacrificing good health and receiving the pay. We do not mean to say that everything will be okay if allowance is increased. NDA is just a solatium. There is both the need and urgency to increase it for the sake of employees.

S Vishal

Invalid Column name in Sub Account 7.9.4

MM 7.9.4 Sub Account Invalid Column Name error and Solution

After upgradation to Meghdoot 7.9.4,during the time of subaccount dayend the following error comes
  • Please run the following two queries in sql query analyzer 
execute treasury..update_megh66_accountheads
execute treasury..update_megh66_accountheads_bydate 'ddmm16' 
  • Please mention date and month at 'ddmm', for which the day subaccounts module last worked successfully.
  •  If the issue is not resolved , Account head might have been created locally and not made permanent. Hence, the issue. Please check. The same account head needs to be created afresh to settle the issue. 

Govt. likely to issue instruction against refusal of Child card Leave

Good News for women employees !
"This Department is considering issuing the following instructions:-
  1. In cases where a female Government servant applies for Child Care Leave for at least five working days, she should normally not be refused leave citing exigencies of work unless there are grave and extraordinarily compelling circumstances that warrant refusal"
  2. Ministries/ Departments are requested that their views/ comments may be forwarded to this Department latest by 27.01.2016.

Post Bank likely to handle Direct Benefit Transfer (DBT) schemes

The entire direct benefit transfer (DBT) scheme for distribution of government subsidy is likely to be handled by the Post Bank - the new payments bank which will be under the Department of Posts. 

"Earlier initial capital approval sought for setting up Post Bank was about Rs 300 crore which has been increased to Rs 800 crore as there is proposal now that entire DBT scheme should be handled by it as well as saving accounts currently handled by DoP should also be moved under it," an official source told PTI. 

Public Investment Board ( PIB) will consider this proposal in its meeting on January 15 and then send its recommendation to Cabinet Committee on Economic Affairs for final approval, the official said. 

The Reserve Bank of India has granted Payments Bank permit to the postal department, which has 1.55 lakh branches across country and already provides financial services. 

Pilot for the Payments Bank is set to start from January 2017 while full-fledged operations are to start from March 7, 2017. 

Under DBT scheme government directly transfer subsidies in to bank account of people eligible for it. Subsidies of around 35-40 government schemes are covered under it including that provided on domestic LPG connections. 

As per official data, till December 27 around Rs 40,000 crore was directly reaching the beneficiaries through various schemes. 

As many as 40 international financial conglomerates, including World Bank and Barclays, have shown interest to partner with Postal Department for the payments bank. 

The DoP has shortlisted six consultants including McKinsey, KPMG, Ernst and Young and PricewaterhouseCoopers. The postal department expects to finalise consultant for setting up of payment banks by end of this month. 

At the end March 2015, the DoP housed around 20 lakh saving accounts which held total deposit of about Rs 47,800 crore. The payment bank wing of DoP is also proposed to manage these accounts. 

As per RBI guidelines, payments banks would offer a limited range of products such as demand deposits and remittances. 

They will, however, not be allowed to undertake lending activities and will initially be restricted to holding a maximum balance of Rs 1 lakh per individual customer. 

They will be allowed to issue ATM or debit cards as also other prepaid payment instruments, but not credit cards. 
Source : The Economic Times

Speed Net 4.3 SPCOD Error and Solution

SPCOD Transfer error and Solution

 During transferring SPCOD to Meghdoot Postman an error is shown.
Could not find stored procedure 'ValidateSPCODReturns

Solution for SPCOD transferring issue

Please do the following and check: 
(i) Please take full backup of POSPCC database. 
(ii) Please re-run the script (EXL) file, POSPCC_COD_09102015.exl, which will be available in '\\SpeedNet\SpeedNet Client\DB Scripts' folder of the Client machine from which the SpeedNet 4.3 upgradation was attempted. Note: If you have upgraded SpeedNet Client from Server machine, then the DB Scripts will be available in '\\SpeedNet\SpeedNet Client\DB Scripts' folder of Server machine. 
(iii) Please check the log file generated after script file execution. If any error is noticed, then please supply the log file generated for analysis. Important Note: In SpeedNet Version 4.3, SQL Server is being configured to allow remote connection through SQL Queries. This configuration is mandatory for SP COD related activity. As such, please upgrade the SQL Server to 2005 or 2008 or 2012 before upgrading the SpeedNet to 4.3 Version.

Approved list of festivals for grant of Festival Advance

Click below to view the approved list of festivals for grant of festival advance for the F.Y 2015-16.
The following festivals have been approved for grant of festival advance to the postal staff working in AP circle for remaining period of financial year 2015-2016
  1. Sankranti (Pongal)
  2. Republic Day
  3. Mahasivaratri
  4. Good Friday
Thanks to ATP Post

Clarification on enrollment of departmental employees under APY

Extract of e-mail received from C.O

Seventh Pay Commission Report: A tough challenge

Seventh Pay Commission Report: A tough challenge

The 7th pay commission recommendations should not become an exercise of granting a bonanza to central govt employees at the expense of other sections of the society

Seventh Pay Commission Report: The bulk of the expenditure of Rs 1.02 lakh crore relates to augmenting the salaries and allowances of the clerical-level employees, where the value added to decision-making is minimal.

The country recently witnessed a sad spectacle when 255 PhDs and over 25,000 post-graduates, apart from nearly 30 lakh other candidates, applied for 368 positions of peons at the state secretariat in Lucknow. This distortion, by no means unusual, is the direct result of base-level government employees being paid wages much above the market rate. Such instances are likely to further increase after the implementation of the recommendations of the Seventh Pay Commission, which will be one of the main challenges the central government will face in the new year.

The commission has determined the initial starting salary at the lowest entry point in government at Rs 18,000, when the comparable wage for a helper in the private sector would be only about Rs 9,000 to Rs 11,000 per month. Currently, in the government, this employee gets about R15,750, including dearness allowance. In other words, if the proposals are accepted, with effect from the new year, the increase in emoluments at the lowest level in the government will be a minimum of 14.2%.

The figure of Rs 18,000 has been determined after considering the minimum nutritional, clothing, fuel, recreational and housing requirements for a family of four. The pay commission has, by and large, followed the methodology approved by 15th Indian Labour Commission. Its approach is based on the idealistic notion that the government should set standards by being an ideal employer. The pay commission then divides the proposed new minimum basic pay by the existing basic salary of Rs 7,000 to determine a factor of 2.57. With some small modifications, this is applied across the board to determine salaries all along the hierarchy comprising fifteen levels in all. At the apex level of secretary to the government, this multiplier is 2.81. The salary at this level will thus increase from the existing Rs 80,000 per month (Rs 1,78,000 with dearness allowance) to Rs 2,25,000 per month.Along with increase in pensions of 23.66%, these proposals will require an additional outlay of Rs 1, 02,100 crore per annum (0.65% of GDP). The commission is confident that the government will be able to absorb this expenditure without straining the fisc. This however may be a flawed assumption, especially if oil and commodity prices do not remain so benign and inflation returns. Also, the commission has hardly examined the effect of this expenditure on state governments and various autonomous and private organisations, often compelled to follow suit in some form or the other. Some state governments in fact have already petitioned the Centre to postpone the implementation of these proposals because they expect that implementing them will strain their limited budgets.

It is worthwhile also to examine the opportunity cost of this expenditure and its overall effect on the economy; 89% the persons employed by the central government, admits the Pay Commission, belong to Group ‘C’ where functions are clerical; 8% of the personnel belong to Group ‘B’ where responsibilities tend to relate to first level supervision of clerical cadres or day-to-day implementation of policies and rules. This leaves just three 3% Group ‘A personnel’ whose responsibilities are either managerial or relate to policy formulation or evaluation. The bulk of the expenditure of Rs 1.02 lakh crore thus relates to augmenting the salaries and allowances of Group ‘C’ employees where the value added to decision-making is minimal. Increasing their pay and allowances further, in economic terms, means only increasing the subsidy to a privileged segment of the population. The government must ask itself the question whether with all its pressing developmental responsibilities, it can afford to pay such a subsidy to people who, comparatively speaking, are already much better off than millions of their countrymen. If a subsidy has to be given, wouldn’t marginal farmers in distress or those below the poverty line be better candidates for such largesse? Wouldn’t this huge outlay serve the national interest better if, for example, it were directed towards increasing irrigation facilities or providing better infrastructure or improving healthcare?

On the other hand, the 3% Group ‘A’ employees—particularly at the top echelons—are being paid much below the market wage, that is, they would earn much more were they to carry out comparable functions outside the government. Even after the pay commission recommendations, a secretary to the government, would get only Rs 2,25,000 per month. Even a middle-level executive in a multi- national corporation would be earning a higher salary than this. Impartial commentators may point out to the posh housing such officials are entitled to. Most of this unfortunately was built decades ago. Its written-down value today, apart from the locational advantage it enjoys, is negligible. It is generally poorly maintained; when properly maintained, it invariably results in heavy annual expenditure on account of current repairs and maintenance. Perhaps both the government as well as the officials concerned would be better served if such old construction were demolished, the lands auctioned and the officers concerned paid wages commensurate with the functions they perform. Failure to look at the problem realistically has only resulted in some officials obtaining all manner of perks in an opaque manner. Conditions thus continue to be created for rent-seeking and corruption. Despite this, the government may be constrained not to go beyond what the commission has recommended, quite simply because it may not want to be seen as favouring the rich and increasing inequality in the society.

The present occasion is also a good opportunity for the government to examine how it can improve governance through its personnel policies: in recent times, despite its best efforts to downsize, the sanctioned strength of personnel which stood at 38.25 lakh on January 1, 2006, increased to 40.49 lakh, exactly 8 years later, on January 1, 2014. Over the years, the departments have hardly reduced the number of unproductive posts; or rationalised the functioning of departments through computerisation; or out-sourced peripheral functions. The government urgently needs to develop leaner and more effective organisational structures, rationalise procedures, decrease the wage bill, and use resources productively. But it would need a third party to carry out such a review, because most departments would be loath to do anything that reduces their turfs.

The appointment of a pay commission and implementation of its recommendations every ten years should not degenerate in to a mechanical exercise of granting a bonanza to central government employees at the expense of other sections of the society. Such a course of action is is potentially inflationary- and as such, hardly benefits even those persons for whom the expenditure is incurred. Reckless spending has twice nearly landed the country in an economic crisis-once in 1989-90, when the government started depending on short term external commercial borrowing to finance its current expenditure; and again more recently, in 2013, when the current account and fiscal deficits almost span out of control because of excessive governmental spending.

“…..And borrowing dulls the edge of husbandry,” (Hamlet I:3). These words of Shakespeare apply as much to nations as they do to households. At a time when ten lakh people are joining the workforce every month, the country needs productive jobs outside the government, not sinecures within it.

The author was formerly chief commissioner of income-tax and ombudsman to the income-tax department, Mumbai

Income Tax Exemption Limit Under 80C May Rise To Rs 2.5 Lakh

New Delhi: Seeking to boost household savings, the Finance Ministry is considering to hike the exemption limit for investments by individuals in financial instruments to Rs 2.5 lakh from Rs 1.5 lakh currently.

Bankers and insurers on Tuesday made a strong pitch in pre-budget consultation with finance minister Arun Jaitley to hike the tax exemption limit to Rs 2.5 lakh from Rs 1.5 lakh per annum to encourage household savings.

Presently the investments and expenditures up to a combined limit of Rs 1.5 lakh get exemptions under Sections 80C, 80CC and 80 CCC of the Income-Tax Act.

Sources said the revenue department is assessing the burden on the exchequer in case of increase in the benefit limit. The announcement is expected in the Budget.

The Budget for 2016-17 will be presented by Finance Minister Arun Jaitley in the Lok Sabha on February 29.

There have been demands from bankers and insurers in pre-budget consultation with finance minister Arun Jaitley on Tuesday to hike the tax exemption limit to Rs 2.5 lakh from Rs 1.5 lakh per annum to encourage household savings.

Bankers said the ceiling should be enhanced, especially at a time when real interest rates (net of inflation) had turned positive after several years.

Under the current rules, the government allows deduction of up to Rs 1.5 lakh for investment in various savings instruments such as fixed deposits with a tenure of five years or more, provident fund, PPF and life insurance schemes.

The hike in the exemption limit, sources said, would provide much needed relief to the salary earners who are reeling under the impact of high inflation.

The financial instruments which enjoy exemption include life insurance premium, public provident fund, employees provident fund, National Savings Certificates, repayment of capital on home loan, equity linked saving schemes sold by mutual funds and bank FDs of five year maturity.


Who is a Central Government employee? – Definition given by 7th Central Pay Commission

Who is a Central Government Employee? - Definition given by 7th Central Pay Commission

Defining a Central Government Employee : 

The III CPC had attempted to define who is a Central Government employee. It stated that “All persons in the civil services of the Central Government or holding civil posts under that government and paid out of the Consolidated Fund of India.”

The Commission is in broad agreement with what has been stated in the III CPC Report.

For the purposes of its work, the Commission defines Central Government employees as all persons in the civil services of the Central Government or holding civil posts under that government and paid Salaries out of the Consolidated Fund of India. This however, does not include such persons appointed to serve Parliament or the Union Judiciary.

The Commission has obtained data regarding 33.02 lakh Central Government civil personnel, in Civil Ministries/Departments, Defence (Civilians), Posts and Railways5. The analysis includes 0.77 lakh personnel of Delhi Police, who are paid salaries from the Police grant of the Ministry of Home Affairs.

Views of Important Stakeholders on Central Government Personnel

The Commission has received representations/memoranda on issues that broadly involve the strength, deployment and expenditure on Central Government personnel.

Joint Consultative Machinery-Staff Side: On the size and nature of government, the JCM-Staff Side has made the following submissions to the Commission:
  1. Majority of Central Government employees (88 percent) are either industrial or operational staff and therefore the contention that wage bill of the Central Government is for administrative purpose is ill conceived.
  2. Existence of a large array of personnel employed by the government through contract, pushing a major segment of government functions into informal sector.
  3. Expenditure on pay and allowances over the years as a percentage of revenue receipts and revenue expenditure has been falling.

Soon, getting child care leave may be a breeze in the government

In a move that would practically make child care leave (CCL) a matter of right, the Centre proposed to amend on Tuesday the rulebook to require officers to grant CCL unless there are “extraordinarily compelling circumstances” to justify its refusal.

The government had introduced CCL on the recommendation of the sixth pay commission but there had been numerous instances of departments consistently refusing grant of leave on grounds of public service exigencies to enable employees to take care of their children.

On Tuesday, the Centre proposed a change in rules to make it easier for women to get the leave.

“In cases where a female government servant applies for CCL for at least five working days, she should normally not be refused leave citing exigencies of work unless there are grave and extraordinarily compelling circumstances that warrant refusal,” a proposal by the department of personnel & training said.

Government officials said the change would ensure that officials would be able to reject leave requests only if they were able to demonstrate that there were “grave and extraordinarily compelling circumstances”.

Availing LTC - Procedure simplified

Click Here to download the instructions issued by DOPT on availing of LTC, giving of self certification and guidelines to applicants.

Department has decided to simplify the procedure of application and make the procedure of processing of LTC claims time bound. The following time-limits shall be followed while processing the LTC applications/claims of the Government servants.

Time limit 

  1. Leave Sanction 5 days + 2 days*
  2. Sanction of LTC advance 5 days + 2 days* 
  3. Time taken by Administration for verification of LTC claim after the LTC bill is submitted by the Government employee for settlement. 10 days + 2 days* 
  4. Time taken by DDO 5 days + 2 days*
  5. Time taken by PAO 5 days + 2 days*  

*It may be noted that in cases where the place of posting of the Government employees is away from their Headquarters, additional 2 days transit-time may be allowed. The person proceeds on LTC after S.No.1 and 2 i.e. after ten days of applying LTC. 

Special Cover on Decommissioning of INS Godavari

Indian Naval Ship Godavari is a symbol of India’s self reliance in ship building, being the first major warship to be indigenously designed and constructed by Mazagon Dock Limited in Mumbai. The ship's keel was laid on 3rd November 1978; launched on 15th May 1980 and eventually commissioned into Navy on 10th December 1983. This guided missile frigate has rendered 32 years of glorious service to the nation. She has shown the flag ‘far and wide’ having voyaged across the expanse of the Indian, Atlantic and Pacific Oceans (> 7 lakh nautical miles) during her life time. In the last three decades, INS Godavari took part in many operations, including Operation Jupiter (1988 in Sri Lanka), Operation Shield and Operation Bolster (1994 de-induction of Indian Army from Somalia) and Patrol of Gulf of Aden (2009, 2011, anti-piracy operations in the Gulf of Aden). The ship’s motto “Alert, Aware, Fearless” truly epitomizes her illustrious career in the Western Fleet and the Indian Navy.

INS Godavari (F-20) was decommissioned on 23rd December 2015 as the ship completed its full life cycle. The ships flag was lowered for the last time during the ceremony with many of her former commanding officers on board. A Special Cover was released by Shri E. V. Rao, Director Postal Services, Mumbai Region on the occasion of the Decommissioning of INS Godavari on 23rd December 2015 at Mumbai (Special Cover approval no. MH/39/2015).