Wednesday, February 28, 2018

Placing of Indent from SO to HO for Stamps

Purchase of Laptops/Notebooks for Eligible Officers – DoE Orders

F.No.08(34)/2017-E II(A)
Ministry of Finance
Department of Expenditure
New Delhi, the 20th February, 2018
Subject: Instructions for the purchase of laptops/notebooks and similar devices for eligible officers – revised guidelines.

ln supersession to this Ministry’s Office Memorandum bearing No. 08(64)/2017-E.ll(A) dated 27th September 2016, regarding purchase of Note Book/Lap-Top computers by Ministries/ Departments & delegation of powers thereof, it has been decided that lap{op; tablet; notepad; ultrabook; notebook, net-book or devices of similar categories may be issued to officers of the rank of Deputy Secretary and above for discharge of official work. These powers shall continue to be exercised in consultation with the Financial Adviser by the Secretary of the Ministry/ Department or any other authority who are specifically delegated these powers by this Ministry from time to time, duly taking into consideration the functional requirements and budgetary provisions.
2. This would, however, be subject to the following conditions:
(i) Cost of device: The Cost of device including Standard software* shall not exceed Rs. 80,000/- Standard Software: Any software (Operating System, Antivirus software or MS-Office etc.) that is essential for the running of device towards discharge of official functions/duties.

(ii) Purchase Procedures: As prescribed under GFRS/CVC guidelines may be followed.

(iii) Safety, Security & Maintenance of Device: The officer, who is given the device, shall be personally responsible for its safety and security as well as security of data/information, though the device shall continue to remain Government property. The officer concerned will be at liberty to get the device insured at his personal cost.

(iv) Retention/Replacement of device:
a) No new device may be sanctioned to an officer, who has already been allotted a device, in a Ministry /Department, up to five years. Any further issue of laptop in case of loss/damage beyond repairs within the prescribed period, should be considered only after the cost is recovered from the officer based on the book value after deducting the depreciation.
b) For the purpose of calculation of the book value, a depreciation of 25% per year, on straight line method, be adopted.
c) Post the completion of five years of usage, the officer shall retain the issued device.

(v) Conditions at the time of transfer, Superannuation etc.:
a) ln case where, at the time of purchase of device if the residual service of the officer is less than 5 years or in case the officer is transferred/deputed to State Govt. but with residual service of less than 5 years or the officer leaves the Government Service within 5 years of purchase of such device, the officer concerned will have the option of retaining the device by paying the annunl after deducting the depreciation.

b) Upon transfer/deputation of the officer to other Ministry/ Departments Attached/Subordinate offices of the Government of India or to the State Government in case of Officers of the All India Services, the officer will have the option of retaining the existing device and in case of such retention, this fact should be specifically mentioned in the Last Pay Certificate (LPC).

3. lnstructions for Ministries/Departments:
(i) For the officials who are currently holding laptops, notebooks or similar devices in accordance with the provisions of O.M. dt. 2710912016, the terms & conditions for retention/disposal of the device shall continue to be governed under the existing instructions of the said O.M.

(ii) The applicability of the provisions of this order to the officers of Armed Forcesi Para-Military Forces, officers of MoD & other similar establishments would be subject to restrictions imposed by the concerned departments/organizations duly taking into consideration the security of information. ln all such cases the security of the information shall be the responsibility of the concerned department.

4. This is issued with the approval of Secretary (Expenditure).
(Dr. Bhartendu Kumar Singh)

Generate City Name from Pincode for Bulk Upload - CSI

While uploading "Domestic Bulk mail/Prepaid mail/bulk M.O." Excel templates in CSI POS, "City PIN not matched" error is often thrown for many articles, if name of the City does not exactly match with Pincode of articles.

To manage the issue, this Excel sheet has been prepared in which if PIN CODES are pasted (To be copied from Excel template), City names and P.O. names will be populated automatically. 
Just copy the data populated in those two columns and paste them in CITY , ADDRESS columns of Excel templates.
Because of this, hereafter no need to type City names and P.O. names in Excel templates for large volume of bulk articles going to be uploaded in CSI Point of sale. 


However, other mandatory fields like Name, PIN, weight, Sl. No. etc., are to be entered in Excel templates carefully as usual. 

Always use the .xls template format available in POS for uploading data. Please do not save the Excel template file as .xlsx file type. 

Please ensure that only the valid data rows are maintained in the file and remaining unnecessary rows are deleted.
Click below link to download

Installation of Biometric Attendance System (BAS)

Installation of BAS in West Bengal


Child care leave created happiness among all women employees . A woman is the backbone of the family. Some critical situation might arise when children are deceased or to attend board examination to enter higher studies. Availing Leave is the only remedy to handle this situation.

Nowadays scoring high marks in board examination only determine the admission in good colleges.
The 7th Pay commission recommends CCL can be granted to women employees in central government service having minor children below the age of 18 years, for a maximum period of 2 years (i.e. 730 days) during their entire service, for taking care of up to two children. During this period women will be paid leave salary equal to the pay drawn immediately before proceeding on leave. As per 7th pay commission recommendations employees will get full salary for 365 days only and the remaining days with 80 percent of salary.
Actually getting CCL is not so easy. Some departments right away, rejecting the leave application. The reason behind this is, acute shortage of staff to run the office. Even though there are enough number of employees to take care of the office ,the leave sanctioning authority rejecting the application.

CCL is not a basic right, even though Central government approved the CCL recommendations for women's welfare because women are the only best and real support for the family.

In most of the cases women employees will not move to court to get justice in this regard. Because they have to be very cautious after filed complaint against higher officials. They may have to face action like Transfer in the future

Central government must interfere in this matter and form a committee to analyzing the situation. Then only woman employees will get appropriate result in this. One more thing they can always do that to use RTI to get full details of the application received and no of applications rejected by the authorities with the reasons. It will help women employees to reach a solution in child care leave matters.

National commission for women will assist for Generation of legal awareness among women, thus equipping them with the knowledge of their legal rights and with a capacity to use these rights.

Child Care Leave – Frequently Asked Questions

[Q] Who are entitled for Child Care Leave?

[A] Child Care Leave can be granted to women employees having minor children below the age of 18 years, for a maximum period of 2 years (i.e. 730 days) during their entire service, for taking care of up to two children whether for rearing or to look after any of their needs like examination, sickness etc. Child Care Leave shall not be admissible if the child is eighteen years of age or older.

[Q] Am I eligible to draw Salary for the period for which Child Care leave is availed?

[A] During the period of such leave, the women employees shall be paid leave salary equal to the pay drawn immediately before proceeding on leave.

[Q] Whether CCL can be debited against any other type of Leave admissible to the employee?

[A] Child Care Leave shall not be debited against the leave account. Child Care Leave may also be allowed for the third year as leave not due (without production of medical certificate).

[Q] Whether Child Care Leave can be combined with any other leave?

[A] It may be combined with leave of the kind due and admissible.

[Q] Whether Child Care Leave is applicable for third child?

[A] :- No. CCL is not applicable to third Child.

[Q] How to maintain Child Care Leave account?

[A] The leave account for child care leave shall be maintained in the proforma prescribed by Govt, and it shall be kept alongwith the Service Book of the Government servant concerned.

[Q] Whether CCL can be claimed as a matter of right?

[A] The intention of the Pay Commission in recommending Child Care Leave for women employees was to facilitate women employees to take care of their children at the time of need. However, this does not mean that CCL should disrupt the functioning of Central Government offices. The nature of this leave was envisaged to be the same as that of earned leave.

[Q] Whether we can prefix or suffix Saturdays, Sundays, and Gazetted holidays?

[A] As in the case of Earned Leave, we can prefix or suffix Saturdays, Sundays, and Gazetted holidays with the Child Care Leave.

[Q] Should we have any Earned Leave in Credit for the purpose of taking Child Care Leave?

[A] There was a condition envisaged in the Office Memorandum relavant to Child Care Leave to the effect that CCL can be availed only if the employee concerned has no Earned Leave at her credit. However, this condition was withdrawn by the Government and as such there is no need for having EL in credit to avail CCL.

[Q] Whether CCL can be availed without prior sanction?

[A] Under no circumstances can any employee proceed on CCL without prior approval of the Leave sanctioning authority.

[Q] Can we avail CCL for the children who are not dependents?

[A] The Child Care Leave would be permitted only if the child is dependent on the Government servant.

[Q] Is there any other conditons apart from the total number of holidays and the age of the child?

[A] The Conditions regarding spell of CCL, imposed upon by the Government are that it may not be granted in more than 3 spells in a calendar year and that CCL may not be granted for less than 15 days.

Further, CCL should not ordinarily be granted during the probation period except in case of certain extreme situations where the leave sanctioning authority is fully satisfied about the need of Child Care Leave to the probationer. It may also be ensured that the period for which this leave is sanctioned during probation is minimal.

[Q] Whether Earned Leave availed for any purpose can be converted into Child Care Leave? How should applications where the purpose of availing leave has been indicated as ‘Urgent Work’ but the applicant claims to have utilized the leave for taking care of the needs of the child, be treated?

[A] Child Care Leave is sanctioned to women employees having minor children, for rearing or for looking after their needs like examination, sickness etc. Hence Earned Leabe availed specifically for this purpose only should be converted.

[Q] Whether all Earned Leave availed irrespective of ‘number of days i.e. less than 15 days, and number of spells can be converted? In cases where the CCL spills over to the next year :for example 30 days CCL from 27th December, whether the Leave should be treated as one spell or two spells’?

[A] No. As the instructions contained in thc OM dared 7.9.2010 has been given retrospective effect, all the conditions specified in the OM would have to be fulfilled for conversion of the Earned Leave into Child Care Leave. In cases where the leave spills over to thc next year, it may be treated as one spell against the year in which the leave commences.

[Q] Whether those who have availed Child Care Leave for more than 3 spells with less than 15 days can avail further Child C31.e Leave for the remaining period of the current year’?

[A] No. As per the OM of even number dated 7.9.2010, Child Care Leave may not be granted in more than 3 spells. Hence CCL may not be allowed more than 3 times irrespective of the number of days or times Child Care Leave has been availed earlier.

[Q] Whether LTC can be availed during Child Care Leave?

[A] LTC cannot be availed during Child Care Lcave as Child Care Leave is granted for the specific purpose of taking care of a minor child for rearing or for looking after any other needs of the child during examination, sickness etc.

[Q] Whether Child Care Leave is applicable to All India Services?

[A] Yes. Child Care Leave is applicable to employees under All India Services.

Passport Seva Kendra opens in Rudrapur

Rudrapur: A Passport Seva Kendra (PSK) was opened in Udham Singh Nagar headquarters Rudrapur on Tuesday. Residents of the district, who till now had to travel to Dehradun to get their passports done or renew them, welcomed the development. MP Bhagat Singh Koshyari inaugurated the facility at the city post office.
“The centre will largely benefit the people living in this region,” Koshyari said. Regional passport officer, Dehradun, Rishi Angra said, "Appointments will be provided to 50 people every day. The appointment forms are available online. As of now, one counter has been opened and the infrastructure will be expanded in due course of time. The ministry of external affairs and the department of posts plan to open PSKs at every 50 km radius in the state.”

Post master general, Vinay Kumar Tiwari, said that the India Post will soon open 214 post offices in the state. "PSKs at Kathgodam and Nainital will also be operational soon," he said. The first PSK of Kumaon region was opened in Almora on February 18.

Passport Seva Kendra to come up in Nagercoil

The Regional Passport Office, Madurai is all set to open its post office Passport Seva Kendra at Nagercoil Head Post Office on Wednesday (February 28).
An official statement said the RPO, Madurai, which is now operating two Passport Seva Kendra at Madurai and Tirunelveli, has decided to establish similar facilities in the Head Post Offices at Virudhunagar, Nagercoil, Ramanathapuram, Sivaganga and Dindigul in a bid to help applicants apply in a place close to their residents.

The Passport Seva Kendra at Nagercoil will be inaugurated on Wednesday at 11.30 a.m. by Union Minister of State for Shipping and Finance Pon. Radhakrishnan in the presence of Director of Posts Pavan Kumar Singh, Regional Head, Department of Posts R. Anand and Regional Passport Officer, Madurai, Arun Prasad.

The new facility will receive 50 applications a day and this number will be subsequently increased based on the patronage and necessity, the official statement said.

Finmin Order : Guidelines on Air Travel on Official Tours – Purchase of air ticket from authorized agent

No. 19024/22/2017-E.IV
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi
Dated the 27th February, 2018
Office Memorandum

Subject: – Guidelines on Air Travel on Official Tours — Purchase of air ticket from authorized agent.


The undersigned is directed to refer to this Departments’ O.M. No. 19024/22/2017-E.IV dated 19.07.2017 regarding guidelines on Air travel where the Govt. of India bears the cost of passage. As per this O.M., Ministries/Departments were asked to ensure that these instructions are given adequate coverage and were to be circulated to all so that ‘lack of knowledge’ of the rules is not cited as an excuse. In spite of these instructions, a large number of cases for relaxation of air travel guidelines due to purchase of air ticket from unauthorized travel agents, are still being received in this Department.
2. The matter has been re-considered and it has been decided that all such cases of air travel where tickets have been purchased after issue of this Department’s O.M. dated 19.07.2017, seeking relaxation of air travel guidelines pertaining to purchase of air ticket from authorized agent, should have the approval of Secretary of the Administrative Ministry before referring the same to Department of Expenditure.

This is issued with the approval of Secretary Expenditure.

(Nirmala Dev)
Deputy Secretary to the Government of India